MAXISIQ, Inc.
Computer And Network Security
AdminSupport/ProjectInformationSpecialist
“Admin Support / Project Information Specialist at MAXISIQ, Inc.. Skills: administrative management, project support, information management, office operations, records management, process improvement. Supporting the development, implementation, and improvement of organizational and administrative policies, procedures, and workflows.. Managing records and information systems, including project report libraries, document repositories, and records retention processes.”
Industry & Context.
resolve complex administrative and operational issues independently
Active SECRET security clearance required.
What They're Looking For.
Must Have
Active SECRET security clearance required., Minimum of 7 years of professional experience in administrative management, project support, information management, office operations, or a closely related functional area., Demonstrated experience supporting one or more of the following areas: records and information management, office management, facilities coordination, travel management, human resources support, budget or finance administration, security administration support, or program/project reporting., written and verbal communication skills, with the ability to prepare professional correspondence, reports, presentations, and documentation., Proven ability to manage multiple assignments, prioritize effectively, and resolve complex administrative and operational issues independently., customer service mindset and ability to interact professionally with agency personnel, leadership, vendors, and other stakeholders., High attention to detail, solid organizational skills, and the ability to maintain accuracy in document control, reporting, and records systems.
Nice to Have
Experience supporting federal government administrative or information management operations., Familiarity with records retention requirements, agency filing systems, and administrative compliance practices., Experience working in environments that require coordination across administrative, program, and operational functions., Prior experience supporting conference, boardroom, or training environments with on-site technical troubleshooting., Experience reviewing grant, contract, or program deliverables for administrative completeness and tracking., Familiarity with process improvement methodologies or workflow documentation.
What You'll Do.
Supporting the development
and improvement of organizational and administrative policies
Managing records and information systems
including project report libraries
document repositories
and records retention processes.
Providing administrative and operational support for travel management
facilities coordination
and related internal service functions.
and maintaining presentations
and other business documents for internal and external stakeholders.
Setting up and supporting conference rooms
including hands-on audiovisual troubleshooting and user support.
Assisting with onboarding and offboarding activities
tracking administrative actions
and supporting internal coordination across programs.
Reviewing grant and contract deliverables for completeness
and compliance with established procedures.
Helping generate programmatic
and financial reports using agency systems and reporting tools.
Providing training and technical assistance to staff on information systems
and administrative processes.
Supporting process improvement efforts by identifying inefficiencies
recommending solutions
and helping implement best practices.
Delivering customer service to agency personnel and stakeholders while managing multiple priorities in a fast-paced environment.
How You'll Work.
Team & Collaboration
supporting staff with training and technical assistance; assisting with onboarding and offboarding activities; supporting internal coordination across programs; interacting professionally with agency personnel, leadership, vendors, and other stakeholders; coordination across administrative, program, and operational functions
Communication Scope
written and verbal communication skills; ability to prepare professional correspondence, reports, presentations, and documentation
Process & Methodology
project support, program/project reporting
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