Jll
AdminPlanner
Neural analysis suggests this role is
optimal for Mid candidates.
“Admin Planner at Jll. Skills: Administrative support, Facilities operations, Maintenance scheduling. Provide administrative support. Provide planning support”
Industry & Context.
Problem-solving capabilities
What They're Looking For.
Must Have
Diploma in Business Administration, Diploma in Facilities Management, 3-5 years administrative planning experience, Proficiency in Microsoft Office Suite, Experience with CMMS, Understanding of maintenance planning principles, Understanding of work permit systems, Knowledge of procurement processes, Knowledge of vendor management
Nice to Have
Experience in facilities environments, Experience in engineering environments
What You'll Do.
Provide administrative support
Provide planning support
Coordinate maintenance activities
Develop preventive maintenance schedules
Maintain preventive maintenance schedules
Manage work permit system
Process permit requests
Verify safety requirements
Ensure proper authorization workflows
Coordinate vendor activities
Schedule vendor service visits
Manage vendor access requests
Track vendor deliveries
Monitor contractor performance
Maintain asset registers
Process procurement requests
Track purchase orders
Manage inventory levels
Manage change request documentation
Coordinate change request approvals
Schedule change implementation windows
Maintain operational documentation
Generate maintenance reports
Generate equipment performance reports
Generate compliance status reports
Coordinate training schedules
Maintain staff certification records
Manage document control systems
Support audit preparations
Handle communications with building management
Handle communications with clients
Handle communications with regulatory authorities
How You'll Work.
Team & Collaboration
Coordinate with engineering teams; Coordinate with stakeholders
Communication Scope
Written communication; Verbal communication
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. ## Admin Planner **Job Scope:** Provides comprehensive administrative and planning support for data centre facilities operations, ensuring efficient coordination of maintenance activities and compliance documentation. Develops and maintains preventive maintenance schedules for all facility equipment, coordinating with engineering teams to optimize timing and resource allocation. Manages the work permit system, processing permit requests, verifying safety requirements, and ensuring proper authorization workflows. Coordinates vendor activities including scheduling service visits, managing access requests, tracking deliveries, and monitoring contractor performance. Maintains comprehensive asset registers with equipment details, specifications, warranty information, and maintenance histories. Processes procurement requests, obtains quotations, tracks purchase orders, and manages inventory levels for critical spare parts and consumables. Manages change request documentation, coordinating approvals and scheduling implementation windows with stakeholders. Maintains operational documentation including standard operating procedures, work instructions, maintenance manuals, and technical drawings. Generates regular reports on maintenance completion rates, equipment performance metrics, and compliance status. Coordinates training schedules and maintains records of staff certifications and competencies. Manages document co
Applying for this Admin Planner role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about Jll?
Real rants from real employees. Read before you apply.