College of Engineering and Science
Education
AdminII
Neural analysis suggests this role is
optimal for Junior candidates.
“Admin II at College of Engineering and Science. Skills: Executive Support, Calendar Management, Communication, Confidentiality. Provide executive operations support to the Dean and Associate Deans of the College of Engineering and Science (COES), ensuring efficient coordination of priorities, initiatives, and daily operations. Serve as a liaison among academic departments, administrative units, university stakeholders, and external partners to facilitate communication and collaboration. Manage e”
What You'll Achieve.
ensuring efficient operation of the office
Industry & Context.
ensuring efficient coordination of priorities; ensuring efficient coordination of initiatives; ensuring efficient coordination of daily operations; managing competing priorities; perform other related duties; perform special projects
All international degrees must have a course-by-course official evaluation and translation sent to the Human Resources Office directly from an evaluation company affiliated with the National Association of Credential Evaluation Services, Inc. (NACES). We are an E-verify employer.
What They're Looking For.
Must Have
Associate degree, vocational or technical school degree. Minimum 3–5 years of experience required in area of expertise. Learned knowledge and skills to support variety of routine tasks requiring some degree of difficulty.
What You'll Do.
Provide executive operations support to the Dean and Associate Deans of the College of Engineering and Science (COES), ensuring efficient coordination of priorities, initiatives, and daily operations.
Serve as a liaison among academic departments, administrative units, university stakeholders, and external partners to facilitate communication and collaboration.
Manage emails, correspondence, and general inquiries for the Dean’s Office in a professional and helpful manner.
Handle confidential and sensitive information related to personnel matters, college operations, and strategic initiatives while maintaining the highest level of professionalism and discretion.
Coordinate complex calendars for the Dean and Associate Deans, including scheduling meetings, managing competing priorities, preparing materials for meetings, and arranging travel and special events.
Prepare and edit reports, presentations, correspondence, and other materials in support of college leadership and operations.
Support meetings and committees by preparing agendas, taking notes, and following up on action items.
Assist in making travel arrangements and processing other purchases as needed for Dean’s Suite.
Perform other related duties and special projects as assigned in support of the Dean’s Office and COES.
How You'll Work.
Team & Collaboration
Serve as a liaison among academic departments, administrative units, university stakeholders, and external partners to facilitate communication and collaboration.
Communication Scope
coordinating communications; liaison among academic departments; liaison among administrative units; liaison among university stakeholders; liaison among external partners; facilitate communication; manage emails; manage correspondence; professional and helpful manner; prepare and edit correspondence
Process & Methodology
coordinating special projects, perform special projects
Full Job Description
The College of Engineering and Science (COES) is seeking a professional and organized individual to support the Dean’s Office. This position provides executive support to the Dean and Associate Dean by coordinating communications, schedules, meetings, and special projects while helping ensure the efficient operation of the office. **RESPONSABILITIES:** * Provide executive operations support to the Dean and Associate Deans of the College of Engineering and Science (COES), ensuring efficient coordination of priorities, initiatives, and daily operations. * Serve as a liaison among academic departments, administrative units, university stakeholders, and external partners to facilitate communication and collaboration. * Manage emails, correspondence, and general inquiries for the Dean’s Office in a professional and helpful manner. * Handle confidential and sensitive information related to personnel matters, college operations, and strategic initiatives while maintaining the highest level of professionalism and discretion. * Coordinate complex calendars for the Dean and Associate Deans, including scheduling meetings, managing competing priorities, preparing materials for meetings, and arranging travel and special events. * Prepare and edit reports, presentations, correspondence, and other materials in support of college leadership and operations. * Support meetings and committees by preparing agendas, taking notes, and following up on action items. * Assist in making travel arrangements and processing other purchases as needed for Dean’s Suite. * Perform other related duties and special projects as assigned in support of the Dean’s Office and COES. **EDUCATION / EXPERIENCE:** * Associate degree, vocational or technical school degree * Minimum 3–5 years of experience required in area of expertise * Learned knowledge and skills to support variety of routine tasks requiring some degree of difficulty. **Equal Opportunity** Florida Institute of Technology does not discriminate
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