Jll
AdminExecutive/Officer
Neural analysis suggests this role is
optimal for Mid candidates.
“Admin Executive/ Officer at Jll. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, Administrative duties, record keeping, filing, data entry, reporting, coordination. Support the Centre Manager and Management Office with Administrative duties. Maintain a record of incoming / outgoing mails and e-mail”
What You'll Achieve.
Successful completion of scheduled activities; Achieve KPIs; Achieve target deliverables for business plans, monthly reports and budgets; Ensure that a high level of professionalism and customer service are always maintained; Ability to work under pressure and meet set timelines; Client and tenant’s customer satisfaction; Meet standards and audit requirements
Industry & Context.
problem solving skills
What They're Looking For.
Must Have
Tertiary qualification, 3-5 years of experience, Relevant experience in working in property management industry, Independent with integrity, innovative, proactive, and resourceful, Good organization, problem solving and communication (verbal and written) skills, Ability to work under pressure, Good interpersonal skills with team player qualities to manage both internal and external stakeholders
What You'll Do.
Support the Centre Manager and Management Office with Administrative duties
Maintain a record of incoming / outgoing mails and e-mail
Maintain Key Register at Management Office and FCC and record movement of keys
Set-up and maintain filing system in Management Office
Maintain and update the records of fixed assets and drawing schedules
Maintain an updated list of contact information of tenants
and staff of Management Office etc
Administer request for registration/ deregistration of security access card
maintain and update the Security Card Access Register and operate the Security Access Control System
Administer request for season parking
maintain and update the Season Car Parking Register and operate the carpark management system
Manage carpark collection and liaise with finance team
Provide administrative support to Management Team such as calls
organizing meetings and events
input relevant data needed for the production of reports etc
Keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps
Maintain the IT system in management office
update and generate report from the OMS Online Portal including but not limited to input Customer’s Requests and Purchase Orders
and follow through on the necessary actions required
Maintain duty roster and leave records of site staff
Administer bookings of facilities such as meeting pods
Participate and ensure that our services and activities are in compliance with the OMS procedure and standards
How You'll Work.
Team & Collaboration
cross-functional coordination; manage both internal and external stakeholders; liaise with finance team
Communication Scope
communication (verbal and written) skills
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **POSITION OBJECTIVES** To support the Centre Manager and Management Office with Administrative duties. **DUTIES & RESPONSIBILITIES** · To maintain a record of incoming / outgoing mails and e-mail. · To maintain Key Register at Management Office and FCC and record movement of keys. · To set-up and maintain filing system in Management Office. · To maintain and update the records of fixed assets and drawing schedules. · To maintain an updated list of contact information of tenants, fire wardens, vendors, clients, and staff of Management Office etc. · To administer request for registration/ deregistration of security access card, maintain and update the Security Card Access Register and operate the Security Access Control System. · To administer request for season parking, maintain and update the Season Car Parking Register and operate the carpark management system. · Manage carpark collection and liaise with finance team. · To provide administrative support to Management Team such as calls, typing, filing, updating portal, App, organizing meetings and events, input relevant data needed for the production of reports etc. · To keep track and maintain inventories necessary for the smooth functioning of the management office such as stamps, stationery, refreshments. · To maintain the IT system in management office. · To maintain, update and generate report from the OMS Online Portal including but not limited to inpu
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