AdminExecutive

Manage daily administrative tasks including correspondence

and record maintenance.

Process lease agreements

and related paperwork.

Maintain accurate databases of tenant information

and property records.

Coordinate meeting schedules

and document minutes for management reviews.

Serve as primary point of contact for tenant inquiries

Process move-in and move-out procedures including inspections and documentation.

Handle tenant complaints and coordinate resolution with relevant teams.

and community updates to residents.

Process invoicing for rental payments

Track payment collections and follow up on outstanding receivables.

Maintain accounts receivable records and prepare monthly collection reports.

Coordinate with accounts team for payment reconciliation and deposit processing.

Liaise with contractors

and service providers for property maintenance.

Process work orders and track completion status.

Maintain vendor databases and service contracts.

Coordinate routine inspections and preventive maintenance schedules.

Ensure compliance with lease terms

and property regulations.

Maintain statutory records and documentation as per regulatory requirements.

Prepare periodic reports on occupancy rates

and operational metrics.

Assist in audit preparations and document submissions.

Coordinate access control

and visitor management systems.

Oversee common area bookings and event coordination.

Monitor facility usage and ensure adherence to community guidelines.

Support emergency response procedures and incident documentation.

Ensure the preparation of all invoices towards occupants (CAM

Utilities and others)

Timely collection of CAM from the residents and update if any discrepancies.

Verification of vendor invoice and preparing the cover note for approval from management.

Assume responsibility for monthly close processes and requirements.

review and process journal entries.

Perform bank reconciliation

and reconcile outstanding checks.

Prepare all monthly financial reporting as required by Client Accounting Services (Accounting software).

Prepare the monthly Management Information Report (MIS) and submit timely to the Property Manager.

Request and manage client funding on a daily basis.

Reconcile funding requested and received.

Prepare balance sheet and analyse and review facility management variance explanations for accuracy and integrity.

Monitor Attendance register/ Biometric punch of Housekeeping

MEP and Security staff.

Maintain record of all the detail of the residents (owners/tenants) in the software.

Maintain the Move IN and Move Out process for all the residents.

Process facility and project management purchase order requests utilizing the client’s purchase order system.

Ensure compliance with both Jones Lang LaSalle Internal Audit and Client Accounting Services.

Develop and implement account improvements where needed.

Perform all monthly collections and prepare a record of amount collected and deposited.

Cash has to be deposited/Handover to the designated person by the Client.

Generates reports (monthly delinquency

Initiates late payment calls and implements late payment fees

Maintain record of all Invoices.

Ensure vendor payment in timely manner.