Pavago
Staffing and Recruiting
AdminExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Admin Executive Assistant at Pavago. Skills: Operations support, Compliance support, Documentation management. Manage calendars. Schedule operational coordination workflows”
What You'll Achieve.
100% audit-ready documentation; Zero critical errors; Accurate task completion; Timely task completion; Reduction in operational issues; Smooth onboarding coordination; Smooth workflow coordination; Leadership confidence in reliability
Industry & Context.
Problem-solving; Quality-control
What They're Looking For.
Must Have
3+ years experience, Google Workspace, Slack, CRM systems, Exceptional attention to detail, Organizational ability, Written English communication, Verbal English communication, Ability to work independently, Operational follow-through, Accountability, High professionalism, Confidentiality
Nice to Have
Experience in ITAD environments, Experience in compliance-heavy industries, Experience in operations-focused businesses, Support Founders, Support Executives, Support Leadership teams, Familiarity with audit preparation, Familiarity with compliance workflows, Familiarity with onboarding coordination, Familiarity with operational tracking systems
What You'll Do.
Schedule operational coordination workflows
Manage meeting logistics
Coordinate communication across teams
Coordinate communication with vendors
Anticipate operational needs
Protect leadership bandwidth
Ensure tasks move forward
Ensure deadlines move forward
Ensure follow-ups move forward
Maintain audit-ready documentation
Support compliance-sensitive workflows
Ensure records remain accurate
Ensure records remain complete
Ensure records remain properly documented
Ensure records remain securely stored
Track client onboarding progress
Track operational workflows
Track internal updates
Track documentation changes
Identify inconsistencies across dates
Identify inconsistencies across records
Identify inconsistencies across schedules
Identify inconsistencies across onboarding data
Identify inconsistencies across documentation
Validate names before execution
Validate records before execution
Validate numbers before execution
Validate workflow details before execution
Prevent operational issues
Maintain clean systems
Maintain structured systems
Keep records organized
Keep records searchable
Keep records accessible
Keep records audit-ready
Ensure systems remain consistent
Ensure systems remain reliable
Improve documentation organization
Improve workflow efficiency
How You'll Work.
Team & Collaboration
Leadership coordination; Client coordination; Operations team coordination; Vendor coordination; Cross-functional coordination
Communication Scope
Written communication; Verbal communication
Full Job Description
### **Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment. This is not a basic administrative support role. You will serve as the operational control layer across: * Executive coordination * Compliance documentation * Workflow tracking * Client onboarding * Records management * Operational communication This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues. You’ll work closely with: * Leadership * Operations teams * Clients * Compliance stakeholders to ensure workflows remain accurate, organized, compliant, and fully operational. If you: * Notice inconsistencies immediately * Thrive in structured environments * Follow through until tasks are fully complete * Take ownership seriously this role is a strong fit. ### **What You’ll Own** ### **Administrative Coordination & Scheduling** * Manage calendars, scheduling, operational coordination workflows, and meeting logistics * Coordinate communication across leadership, clients, operations teams, and vendors * Anticipate operational needs and protect leadership bandwidth * Ensure tasks, deadlines, and follow-ups move forward without delays ### **Documentation & Compliance Support** * Maintain organized, audit-ready documentation across systems * Support compliance-sensitive workflows within ITAD operations * Ensure all records remain: * Accurate * Complete * Properly documented * Securely stored * Work within systems such as: * Google Workspace * Slack * CRM platforms (Salesforce or similar) * Operational tracking systems * Maintain co
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