Pavago
Staffing and Recruiting
AdminExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Admin Executive Assistant at Pavago. Skills: Operational accuracy, Compliance support, Documentation management, Workflow tracking. Manage calendars. Manage scheduling”
What You'll Achieve.
Documentation remains error-free; Operational coordination runs smoothly; Leadership spends less time correcting; Leadership spends less time following up; Client onboarding workflows remain organized; Client onboarding workflows remain compliant; Systems stay clean; Systems stay accurate; Systems stay operationally reliable; 100% audit-ready documentation; Zero critical operational errors; Zero documentation errors; Tasks completed accurately; Tasks completed on time; Reduced operational issues; Smooth onboarding; Smooth internal coordination; Leadership confidence in reliability
Industry & Context.
Problem-solving ability; Proactive quality control
What They're Looking For.
Must Have
3+ years Executive Assistant experience, 3+ years Administrative Assistant experience, 3+ years Virtual Assistant experience, 3+ years Operations support experience, Google Workspace experience, Slack experience, CRM systems experience, Exceptional attention to detail, Exceptional accuracy, Written English communication, Verbal English communication, Ability to work independently, Ability to solve problems proactively, High professionalism, High confidentiality
Nice to Have
Compliance-heavy industries experience, ITAD environments experience, Operations-focused businesses experience, Supporting founders experience, Supporting leadership teams experience, Audit preparation familiarity, Compliance workflows familiarity, Onboarding coordination experience, Operational tracking systems experience
What You'll Do.
Manage operational coordination workflows
Coordinate communication with leadership
Coordinate communication with clients
Coordinate communication with internal teams
Anticipate leadership needs
Protect leadership bandwidth
Ensure tasks move forward
Ensure follow-ups move forward
Maintain organized documentation
Maintain audit-ready documentation
Support compliance-sensitive workflows
Ensure records are accurate
Ensure records are complete
Ensure records are properly stored
Track client onboarding progress
Track internal operational updates
Track process changes
Track documentation changes
Identify data inconsistencies
Identify date inconsistencies
Identify scheduling inconsistencies
Identify documentation inconsistencies
Validate names before execution
Validate records before execution
Validate numbers before execution
Validate operational details before execution
Prevent operational issues
Maintain clean systems
Maintain structured systems
Keep records organized
Keep records searchable
Keep records accessible
Keep records consistent
Ensure documentation reliability
Ensure operational accuracy
How You'll Work.
Team & Collaboration
Communication across leadership; Communication across clients; Communication across internal teams
Communication Scope
Written communication; Verbal communication
Full Job Description
### **Admin Executive Assistant (Operations / Compliance / ITAD) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** At Pavago, one of our clients is hiring an **Admin Executive Assistant** to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment. This is a **detail-critical, precision-focused role** where operational accuracy matters. You will act as the operational control layer across: * Administrative coordination * Compliance documentation * Internal communication * Client onboarding * Records management * Workflow tracking Small mistakes in this environment can create downstream operational and financial risk — which is why this role requires someone highly disciplined, organized, and detail-oriented. If you: * Notice inconsistencies immediately * Thrive in structured environments * Follow through until tasks are fully complete This role is a strong fit. ### **What You’ll Own** ### **Administrative Coordination & Scheduling** * Manage calendars, scheduling, and operational coordination workflows * Coordinate communication across: * Leadership * Clients * Internal teams * Anticipate needs and protect leadership bandwidth * Ensure tasks and follow-ups move forward without delays ### **Documentation & Compliance Support** * Maintain organized, audit-ready documentation across systems * Support compliance-sensitive workflows within ITAD operations * Ensure all records are: * Accurate * Complete * Properly stored * Work within systems such as: * Google Workspace * Slack * CRM platforms (Salesforce or similar) * Maintain operational and compliance consistency across documentation ### **Operational Tracking & Quality Control** * Track: * Client onboarding progress * Internal operational updates * Process and documentation changes * Identify inconsistencies across: * Data * Dates * Scheduling * Documentatio
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