Pavago
IT Asset Disposition
AdminExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Admin Executive Assistant at Pavago. Skills: Documentation, Coordination, Quality Control. Manage calendars, scheduling, and internal coordination workflows. Align communication across leadership, clients, and internal teams”
What You'll Achieve.
100% audit-ready documentation; Zero critical errors in records or coordination; Tasks completed on time without follow-up; Reduced operational issues through proactive checks; Smooth client onboarding and internal coordination; Leadership time saved through proactive support
Industry & Context.
problem-solving ability; Ability to work independently and solve problems
What They're Looking For.
Must Have
3+ years in Executive Assistant, Administrative Assistant, or Virtual Assistant roles, Exceptional attention to detail and accuracy, written and verbal English communication, Ability to work independently and solve problems, High level of professionalism and confidentiality
What You'll Do.
and internal coordination workflows
Align communication across leadership
Anticipate needs to protect leadership bandwidth
Ensure tasks move forward without delays or missed steps
Maintain audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Track client onboarding progress
Track internal updates
Track process changes
Identify inconsistencies in data
Identify inconsistencies in dates
Identify inconsistencies in documentation
Identify inconsistencies in scheduling
Validate all key details before execution
structured systems across tools
Ensure documentation is organized
Ensure documentation is searchable
Ensure documentation is accessible
Keep long-term records consistent and reliable
How You'll Work.
Team & Collaboration
Align communication across leadership, clients, and internal teams
Communication Scope
written and verbal English communication; Clear and confident communicator
Full Job Description
### **Admin Executive Assistant (Operations / Compliance / ITAD) – Remote** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** We’re hiring an **Admin Executive Assistant** to support **client onboarding, documentation, and internal coordination** in a compliance-driven **IT Asset Disposition (ITAD)** environment. This is a **precision-critical role** — small errors can create downstream operational or financial risk. You will act as the **control layer across operations** , ensuring everything is **accurate, documented, and completed without gaps**. This role is ideal for someone who: * Notices inconsistencies instantly * Works with structure and discipline * Follows through until tasks are fully complete ### **What You’ll Own** ### **Administrative Coordination & Scheduling (Core)** * Manage calendars, scheduling, and internal coordination workflows * Align communication across leadership, clients, and internal teams * Anticipate needs to protect leadership bandwidth * Ensure tasks move forward without delays or missed steps ### **Documentation & Compliance Support** * Maintain **audit-ready documentation** across systems * Support compliance-sensitive workflows within ITAD operations * Ensure all records are: * Accurate * Complete * Properly stored * Work within structured systems like: * Google Workspace * Slack * CRM platforms (e.g., Salesforce) ### **Operational Tracking & Quality Control** * Track: * Client onboarding progress * Internal updates * Process changes * Identify inconsistencies in: * Data * Dates * Documentation * Scheduling * Validate all key details (names, numbers, records) before execution ### **Systems & Records Management** * Maintain clean, structured systems across tools * Ensure documentation is: * Organized * Searchable * Accessible * Keep long-term records consistent and reliable ### **What Makes You a Strong Fit** * You are extremely detail-oriented (nothing slips) * You think ahead and p
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