Pavago
Staffing and Recruiting
AdminExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Admin Executive Assistant at Pavago. Skills: process management, documentation, quality control, coordination. Manage calendars, scheduling, and operational coordination workflows. Coordinate communication across leadership, clients, operations teams, and vendors”
What You'll Achieve.
100% audit-ready documentation; Zero critical operational or documentation errors; Accurate and timely task completion; Reduction in operational issues through proactive quality control; Smooth onboarding and workflow coordination; Leadership confidence in operational reliability and follow-through
Industry & Context.
problem-solving; quality-control mindset; proactively solve problems
What They're Looking For.
Must Have
3+ years of experience in Executive Assistant roles, 3+ years of experience in Administrative Assistant roles, 3+ years of experience in Operations support roles, 3+ years of experience in Virtual Assistant roles, 3+ years of experience in compliance-focused administrative environments, Google Workspace, Slack, CRM systems (Salesforce or similar), Exceptional attention to detail and organizational ability, written and verbal English communication skills, Ability to work independently with minimal supervision, operational follow-through and accountability, High level of professionalism and confidentiality, Structured and process-oriented mindset, operational discipline, Clear communication and proactive coordination, Ability to manage multiple priorities accurately, problem-solving and quality-control mindset
Nice to Have
Experience in ITAD environments, Experience in compliance-heavy industries, Experience in operations-focused businesses, Experience supporting founders, Experience supporting executives, Experience supporting leadership teams, Familiarity with audit preparation, Familiarity with compliance workflows, Familiarity with onboarding coordination, Familiarity with operational tracking systems
What You'll Do.
and operational coordination workflows
Coordinate communication across leadership
Anticipate operational needs and protect leadership bandwidth
and follow-ups move forward without delays
audit-ready documentation across systems
Support compliance-sensitive workflows within ITAD operations
Ensure all records remain accurate
Track client onboarding progress
operational workflows
and documentation changes
Identify inconsistencies across dates
and workflow details before execution
Help prevent operational issues through proactive quality control and review
Maintain clean and structured systems across operational tools
Keep records organized
Ensure operational systems remain consistent and reliable long term
Improve documentation organization and workflow efficiency where possible
How You'll Work.
Team & Collaboration
Work closely with leadership, operations teams, clients, and compliance stakeholders; Coordinate communication across leadership, clients, operations teams, and vendors; Support leadership communication and follow-ups
Communication Scope
written English communication skills; verbal English communication skills; Clear communication; proactive coordination
Process & Methodology
workflow tracking, workflow coordination, manage multiple priorities accurately
Full Job Description
### **🗂️ Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **🚀 About the Role** At Pavago, one of our clients is hiring a highly organized and detail-oriented **Admin Executive Assistant** to support operations, compliance workflows, client onboarding, and internal coordination within a structured IT Asset Disposition (ITAD) environment. This is not a basic administrative support role. You will serve as the operational control layer across: * executive coordination * compliance documentation * workflow tracking * client onboarding * records management * operational communication This role requires exceptional attention to detail because even small operational mistakes can create downstream compliance, operational, or financial issues. You’ll work closely with: * leadership * operations teams * clients * compliance stakeholders to ensure workflows remain accurate, organized, compliant, and fully operational. If you: * notice inconsistencies immediately * thrive in structured environments * follow through until tasks are fully complete * take ownership seriously this role is a strong fit. ### **🔥 What You’ll Own** ### **Administrative Coordination & Scheduling** * Manage: * calendars * scheduling * operational coordination workflows * meeting logistics * Coordinate communication across: * leadership * clients * operations teams * vendors * Anticipate operational needs and protect leadership bandwidth * Ensure tasks, deadlines, and follow-ups move forward without delays ### **Documentation & Compliance Support** * Maintain organized, audit-ready documentation across systems * Support compliance-sensitive workflows within ITAD operations * Ensure all records remain: * accurate * complete * properly documented * securely stored * Work within systems such as: * Google Workspace * Slack * CRM platforms (Salesforce or similar) * operational tracking sys
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