Jll
AdminCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Admin Coordinator at Jll. Skills: process management, vendor management, financial operations. Process invoices accurately and timely. Raise purchase orders per procedures”
What They're Looking For.
Must Have
Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint), attention to detail and organizational skills, Ability to prioritize tasks and meet deadlines in a fast-paced environment, Excellent communication skills, both verbal and written, Ability to handle confidential information with integrity and discretion
Nice to Have
Prior experience in procurement and invoice processing, Familiarity with financial or procurement systems/software, Experience in facilities management or corporate services environment
What You'll Do.
Process invoices accurately and timely
Raise purchase orders per procedures
Register and onboard new vendors
Monitor contract expiration dates
Reconcile expense reports and credit cards
Assist with budget tracking and reporting
Coordinate with Finance on payments
Support audit preparations
Assist with closing procedures
Purchase and maintain office supplies
Procure administrative items
Maintain organized filing systems
Schedule and coordinate meetings
Manage vendor correspondence
Handle confidential information
Provide administrative support
Generate status reports
Implement administrative workflows
How You'll Work.
Team & Collaboration
Coordinate with the Finance department; Providing administrative support to team members
Communication Scope
Excellent communication skills, both verbal and written
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **About the Role** We are seeking a detail-oriented Administrative Coordinator to support our Integrated Facilities Management team. This role is essential in ensuring smooth financial operations, procurement processes, and administrative workflows. The ideal candidate will be organized, proactive, and comfortable managing multiple priorities in a dynamic environment. **What This Job Involves** Financial & Procurement Operations * Processing invoices accurately and in a timely manner * Raising purchase orders in accordance with company procedures * Registering and onboarding new vendors into the system * Monitoring and tracking contract expiration dates * Reconciling expense reports and credit card statements * Assisting with budget tracking and financial reporting * Coordinating with the Finance department on payment schedules and billing discrepancies * Supporting audit preparations by gathering and organizing required documentation * Assisting with month-end and year-end closing procedures Administrative & Office Support * Purchasing and maintaining inventory of pantry and office supplies * Procuring administrative items as needed * Maintaining organized filing systems for contracts, invoices, and financial documents * Scheduling and coordinating meetings, including preparation of materials * Managing correspondence with vendors regarding billing inquiries * Handling confidential information with appropriat
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