AstraZeneca
AdminCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Admin Coordinator at AstraZeneca. Skills: administrative support, coordination, project support, operational excellence. Provide high-level administrative and secretarial support to senior partners. Coordinate, collate, and communicate detailed information”
What You'll Achieve.
ensuring the smooth and efficient operation of business activities; providing high‑quality administrative, coordination, and project support to senior partners; ensuring effective coordination of activities; delivery of key processes; high standards of operational excellence; ensuring accuracy and providing interpretation of data; ensuring completeness and following up on discrepancies; support business operations and decision-making; ensure delivery of effective administrative services; meet individual and team targets; ensuring delivery of responsibilities; ensuring delivery against agreed plans and timelines
Industry & Context.
Ability to work within defined processes while using initiative to solve problems; Resolve complex customer queries; manage sensitive issues; following up on discrepancies; Conduct calculations, analyses, and investigations to support business operations and decision-making
minimum 3 days in office
What They're Looking For.
Must Have
Fluent in English and Portuguese. (Spoken and Written), Proven experience in an administrative or business support role, organisational and time-management skills with the ability to prioritise multiple tasks, Excellent written and verbal communication skills, Ability to work within defined processes while using initiative to solve problems, attention to detail and commitment to delivering high-quality output, Experience working with a variety of office systems and software (e. g. Microsoft Office), Ability to create and maintain efficient administrative processes and systems, customer service orientation and ability to manage partner relationships
Nice to Have
Relevant vocational qualifications or equivalent experience, Experience supporting senior leaders or working in a corporate environment, Exposure to team coordination or informal leadership responsibilities
What You'll Do.
Provide high-level administrative and secretarial support to senior partners
and communicate detailed information
Produce high-quality reports and analyses
Reconcile data and information from multiple sources
and investigations to support business operations and decision-making
Resolve complex customer queries and manage sensitive issues
Engage with internal customers to understand requirements and ensure delivery of effective administrative services
Prioritise and manage workloads to meet individual and team targets
Organise and deliver administrative activities within defined processes and guidelines
Manage small projects
ensuring delivery against agreed plans and timelines
Support workflow coordination
How You'll Work.
Team & Collaboration
cross-functional coordination; Provide support or informal leadership to colleagues where required; Support workflow coordination and mentor junior team members where appropriate; Engage with internal customers to understand requirements and ensure delivery of effective administrative services; Internal Teams and Colleagues across functions; External customers and partners (as required for coordination and issue resolution)
Communication Scope
Excellent written and verbal communication skills; communicate detailed information; interpretation of data; manage partner relationships
Process & Methodology
Manage small projects, ensuring delivery against agreed plans and timelines
Full Job Description
# **Administrative Coordinator - Global Business Services** **Location:** Lisbon, Portugal **Working Pattern:** Hybrid (minimum 3 days in office) ## Join AstraZeneca – Where Science Meets Excellence At AstraZeneca, we are driven by a clear purpose: to push the boundaries of science to deliver life‑changing medicines. Our success is built on innovation, collaboration, and a strong operational backbone that enables our teams to perform at their best. We are now looking for an experienced **Administrative Specialist** to join our team in Lisbon. This role is integral to ensuring the smooth and efficient operation of business activities, providing high‑quality administrative, coordination, and project support to senior partners. ## _The Role:_ As an **Administrative Specialist** , you will provide comprehensive administrative and business support to senior teams, ensuring effective coordination of activities, delivery of key processes, and high standards of operational excellence. You will work across a range of responsibilities including complex diary management, data coordination, reporting, project support, and customer query resolution. This role requires strong organisational capability, attention to detail, and the confidence to manage multiple priorities in a fast‑paced environment. ## _Key Accountabilities_ * Provide high‑level administrative and secretarial support to senior partners, including: * Complex diary management * Coordination of meetings and off‑site events * Travel arrangements in line with AstraZeneca policy * Coordinate, collate, and communicate detailed information, including technical or statistical data where required * Produce high‑quality reports and analyses, ensuring accuracy and providing interpretation of data * Reconcile data and information from multiple sources, ensuring completeness and following up on discrepancies * Conduct calculations, analyses, and investigations to support business operations and decision‑making * Resolve comple
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