Pavago
Staffing and Recruiting
AdminAssistant(Bookkeeping&InventoryManagement)
“Admin Assistant (Bookkeeping & Inventory Management) at Pavago. Skills: Bookkeeping, Inventory Management, Vendor Management, Financial Operations, Operational Support. Manage daily bookkeeping activities and maintain organized, accurate financial records. Process invoices, expenses, reconciliations, and transaction tracking”
What You'll Achieve.
Accuracy and timeliness of bookkeeping and payroll processing; Inventory accuracy and stock availability; Vendor performance and expense optimization; Compliance with reporting and documentation requirements; Organization and reliability of operational systems and records; Timely completion of administrative and financial workflows
Industry & Context.
problem-solving mindset with the ability to manage multiple responsibilities calmly; Identify shortages, overstocking, or inefficiencies and proactively recommend solutions
What They're Looking For.
Must Have
Proven experience in bookkeeping, accounting support, or financial administration, Hands-on experience with inventory management and vendor coordination, proficiency with QuickBooks, Square, or similar accounting/payment systems, Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking, Excellent written and verbal communication skills, organizational and time-management abilities, Ability to prioritize tasks and manage workflows independently
Nice to Have
Previous experience supporting small businesses, creative agencies, or service-based businesses, Familiarity with U. S. small business tax processes and compliance requirements, Experience with inventory management systems and operational reporting, Exposure to payroll processing and vendor contract management, Experience creating operational SOPs or process documentation, Relevant certifications or bookkeeping/accounting training are a plus
What You'll Do.
Manage daily bookkeeping activities and maintain organized
accurate financial records
and transaction tracking
Support payroll calculations and ensure timely and accurate payment processing
Prepare and organize required financial and tax documentation
Assist in maintaining compliance with financial processes and reporting standards
Support implementation and optimization of accounting systems and workflows
Maintain organized digital records for financial reporting and audit readiness
Monitor inventory levels
Coordinate inventory ordering and restocking processes
Maintain accurate inventory tracking systems and documentation
or inefficiencies and proactively recommend solutions
Generate inventory reports and cost tracking summaries as needed
Build and maintain professional vendor relationships
Track vendor invoices
Execute expense management and vendor optimization initiatives
Coordinate vendor communications regarding orders
Support cost control and operational efficiency efforts
Maintain organized documentation across bookkeeping
Create and update spreadsheets
and operational reports
Support internal process consistency and administrative workflows
Ensure data accuracy across reports
and operational records
Assist leadership with administrative and operational support tasks as needed
How You'll Work.
Team & Collaboration
Communicates professionally and effectively with vendors and internal stakeholders
Communication Scope
Excellent written and verbal communication skills; Communicates professionally and effectively with vendors and internal stakeholders
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