Hire Overseas
Finance / FinServ
AccountsReceivableSpecialist(Billing&Collections)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Accounts Receivable Specialist (Billing & Collections) at Hire Overseas. Skills: invoicing, collections, AR management, QuickBooks Online. own the invoicing, collections, and AR function. manage invoicing”
What You'll Achieve.
Direct impact on cash flow and business operations from day one
Industry & Context.
submit a short Loom video (1 to 2 minutes) introducing yourself, describing your experience handling invoicing and collections for a commercial service business, and explaining how you manage overdue accounts from first follow-up through resolution
What They're Looking For.
Must Have
Proven experience handling invoicing, billing, and collections specifically for a commercial service business, Direct industry background in commercial cleaning, field service, trades, or a similar service environment, proficiency in QuickBooks Online including invoicing, AR management, and vendor setup, Clear, professional English communication skills both written and spoken, customer phone calls are part of this role, High attention to detail and a track record of following through on outstanding balances without being managed, Comfort working independently in a small business environment where you own your function
Nice to Have
Experience supporting a commercial cleaning, field service, or trade business at a deeper level beyond basic familiarity, Basic bookkeeping experience beyond AR and collections, Familiarity with data migration or transitioning billing records between platforms, Monday CRM experience is a plus
What You'll Do.
follow up on outstanding balances
work directly inside QuickBooks Online and Monday CRM
be a point of contact for customers calling about billing questions
Generate and send invoices to commercial and industrial clients accurately and on time
Maintain organized billing records and ensure invoices reflect correct pricing
Support the migration of historical billing data from Workflow into QuickBooks Online
Keep billing workflows clean
and up to date inside QuickBooks Online
Follow up on outstanding invoices and overdue accounts through phone and email
Manage the full collections cycle from initial follow-up through resolution
Track aging reports and prioritize collections activity based on account status
Communicate professionally and clearly with clients to resolve billing disputes and collect balances
Set up new vendors in QuickBooks Online and maintain accurate vendor records
Coordinate with the owner on vendor terms
and onboarding requirements
Support basic bookkeeping tasks as skill level allows
with potential to take on more over time
Maintain accurate records inside Monday CRM alongside QuickBooks Online
Keep both systems current and flag any discrepancies between platforms
Support process improvements as the business scales toward higher volume
How You'll Work.
Communication Scope
Clear, professional English communication skills both written and spoken; customer phone calls are part of this role
Full Job Description
We're looking for an **Accounts Receivable Specialist** to own the invoicing, collections, and AR function for an industrial cleaning company that has been serving commercial and industrial clients across the New York tri-state area for over eight decades. This role exists to free up the owner to focus on sales and product development, and that only works if you can run the billing and collections operation independently and without hand-holding. You will manage invoicing, follow up on outstanding balances, set up new vendors, and work directly inside QuickBooks Online and Monday CRM. You will also be a point of contact for customers calling about billing questions, which means your English communication skills need to be clear, confident, and professional. Experience doing this for a commercial service business is required, not preferred. ### Why You'll Want to Join * You will be paid in **USD** (bi-monthly: every 15th and 30th) * **Paid Time Off** in accordance with company policy * Observance of **Holidays** per company guidelines * **100% remote setup** so you can work wherever you're most productive * Direct impact on cash flow and business operations from day one * Small team environment where your work has immediate visibility ### What You'll Work On **Invoicing and Billing** * Generate and send invoices to commercial and industrial clients accurately and on time * Maintain organized billing records and ensure invoices reflect correct pricing, terms, and job details * Support the migration of historical billing data from Workflow into QuickBooks Online * Keep billing workflows clean, consistent, and up to date inside QuickBooks Online **Collections and AR Management** * Follow up on outstanding invoices and overdue accounts through phone and email * Manage the full collections cycle from initial follow-up through resolution * Track aging reports and prioritize collections activity based on account status * Communicate professionally and clearly with clients t
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