EnviroScience
AccountsReceivableAdministrator
Neural analysis suggests this role is
optimal for Mid candidates.
“Accounts Receivable Administrator at EnviroScience. Skills: process management, financial management, logistical coordination, billing. Record time and expenses for on-call divers. Maintain detailed logs and reports”
What You'll Achieve.
Ensure timely and precise compensation; Ensure invoices are issued promptly; Ensure timely payment; Ensure all costs are accurately captured and invoiced; Ensure all travel complies with company policies and budget constraints; Ensure accuracy and compliance with labor laws; Ensuring accuracy and compliance with regulatory requirements
Industry & Context.
Ability to identify and resolve issues related to billing, logistics, and project management
Ability to sit for extended periods
What They're Looking For.
Must Have
High School Diploma, Minimum of 3-5 years of experience in a similar administrative role
Nice to Have
Over 5 years of experience in administration or a related field, Experience with Paycom or similar HR management systems, Proficiency in MS Office Suite, especially Excel, Experience with financial management software and accounting systems, analytical skills with a focus on financial data, High level of accuracy in managing financial records and documentation, Ability to identify and resolve issues related to billing, logistics, and project management, Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members, Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment, focus on client satisfaction and relationship management, organizational and time management skills
What You'll Do.
Record time and expenses for on-call divers
Maintain detailed logs and reports
Manage billing process for Marine Services
Prepare billing/invoices and project administration
Monitor accounts receivable and follow up on aging invoices
Implement and oversee cost-plus billing procedures
Coordinate travel arrangements for Marine Services personnel
Ensure travel complies with company policies and budget
Provide detailed cost reports to management
Prepare and maintain weekly project quote list
Track project progress and update project list
Report billable hours for the group
Manage and record expenses for Marine Services personnel
Prepare expense reports for review and approval
Manage Paycom entries and approve overtime
Collaborate with HR and payroll to resolve discrepancies
Prepare and submit Marine Services insurance payroll fund reports
How You'll Work.
Team & Collaboration
Collaborate with HR and payroll to resolve any discrepancies; Interact effectively with clients and team members
Communication Scope
Excellent verbal and written communication skills
Process & Methodology
project administration, project costing, project evaluation, project quote management, project list maintenance, track project progress
Full Job Description
EnviroScience, Inc. Full time Regular The Marine Services Administrator plays a crucial role in supporting the Marine Services operations team by managing administrative tasks, financial processes, and logistical coordination. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance. **Essential Duties & Responsibilities ** **Time and Expense Entry for On-Call Divers** * Accurately record time and expenses for on-call divers to ensure timely and precise compensation. * Maintain detailed logs and reports for review and audit purposes. **Marine Services Billing and Aging Follow-Up** * Manage the billing process for Marine Services, ensuring invoices are issued promptly. * Prepare billing/invoices and project administration * Monitor accounts receivable and follow up on aging invoices to ensure timely payment. **Cost-Plus Billing** * Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced. **Marine Services Travel and Logistics** * Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics. * Ensure that all travel complies with company policies and budget constraints. **Marine Services Project Costing** * Provide detailed cost reports to management for project evaluation. **Weekly Project Quote/Project List** * Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders. * Track project progress and update the project list regularly. * Report billable hours for the group on a weekly basis **Expense Entry for Full-Time Marine Services Personnel** * Manage and record expenses for Marine Services personnel, ensuring compliance with company policies. * Prepare expense reports for review and approval. **Paycom & Overtime Approvals ** * Manage Paycom entries and approve overtime f
Applying for this Accounts Receivable Administrator role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about EnviroScience?
Real rants from real employees. Read before you apply.