EnviroScience, Inc.
AccountsReceivableAdministrator
“Accounts Receivable Administrator at EnviroScience, Inc.. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, billing, financial management, logistical coordination, costing, project administration, time and expense entry, cost-plus billing, travel arrangements, cost reports, project quotes, project progress tracking, billable hours reporting, expense reports, overtime approvals, payroll fund re”
What You'll Achieve.
ensure timely and precise compensation.; ensure invoices are issued promptly.; ensure timely payment.; ensuring that all costs are accurately captured and invoiced.; ensuring accuracy and compliance with labor laws.; ensuring accuracy and compliance with regulatory requirements.
Industry & Context.
Ability to identify and resolve issues related to billing, logistics, and project management.; analytical skills with a focus on financial data.
Ability to sit for extended periods.
What They're Looking For.
Must Have
High School Diploma, Minimum of 3-5 years of experience in a similar administrative role, preferably within the consulting or environmental services industry.
Nice to Have
Over 5 years of experience in administration or a related field., Experience with Paycom or similar HR management systems., Proficiency in MS Office Suite, especially Excel., Experience with financial management software and accounting systems., analytical skills with a focus on financial data.
What You'll Do.
Accurately record time and expenses for on-call divers to ensure timely and precise compensation.
Maintain detailed logs and reports for review and audit purposes.
Manage the billing process for Marine Services
ensuring invoices are issued promptly.
Prepare billing/invoices and project administration
Monitor accounts receivable and follow up on aging invoices to ensure timely payment.
Implement and oversee cost-plus billing procedures
ensuring that all costs are accurately captured and invoiced.
Coordinate travel arrangements for Marine Services personnel
including booking transportation
and related logistics.
Ensure that all travel complies with company policies and budget constraints.
Provide detailed cost reports to management for project evaluation.
Prepare and maintain a weekly project quote list
ensuring all quotes are updated and distributed to relevant stakeholders.
Track project progress and update the project list regularly.
Report billable hours for the group on a weekly basis
Manage and record expenses for Marine Services personnel
ensuring compliance with company policies.
Prepare expense reports for review and approval.
Manage Paycom entries and approve overtime for Marine Services personnel
ensuring accuracy and compliance with labor laws.
Collaborate with HR and payroll to resolve any discrepancies.
Prepare and submit Marine Services insurance payroll fund reports
ensuring accuracy and compliance with regulatory requirements.
How You'll Work.
Team & Collaboration
Collaborate with HR and payroll to resolve any discrepancies.; Works with Inside Company: Marine Services Staff, other Admins; Works with Outside Company: Marine Services and Cost-Plus clients for billing
Communication Scope
Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members.
Process & Methodology
project administration, costing, project quotes, project progress tracking, billable hours reporting
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