EnviroScience, Inc.
AccountsReceivableAdministrator
Neural analysis suggests this role is
optimal for Mid candidates.
“Accounts Receivable Administrator at EnviroScience, Inc.. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, financial management, resource allocation, regulatory compliance, billing, costing, logistics, project administration, project evaluation, project management. Accurately record time and expenses for on-call divers to ensure timely and precise compensation.. Maintain detailed logs and rep”
What You'll Achieve.
ensures that all Marine Services run efficiently, with a focus on accurate financial management, resource allocation, and regulatory compliance.; ensure timely and precise compensation.; ensure timely payment.; ensuring that all costs are accurately captured and invoiced.; ensuring accuracy and compliance with labor laws.; ensuring accuracy and compliance with regulatory requirements.
Industry & Context.
Ability to identify and resolve issues related to billing, logistics, and project management.
Ability to sit for extended periods.
What They're Looking For.
Must Have
High School Diploma, Minimum of 3-5 years of experience in a similar administrative role, preferably within the consulting or environmental services industry.
Nice to Have
Over 5 years of experience in administration or a related field., Experience with Paycom or similar HR management systems., Proficiency in MS Office Suite, especially Excel., Experience with financial management software and accounting systems., analytical skills with a focus on financial data.
What You'll Do.
Accurately record time and expenses for on-call divers to ensure timely and precise compensation.
Maintain detailed logs and reports for review and audit purposes.
Manage the billing process for Marine Services
ensuring invoices are issued promptly.
Prepare billing/invoices and project administration
Monitor accounts receivable and follow up on aging invoices to ensure timely payment.
Implement and oversee cost-plus billing procedures
ensuring that all costs are accurately captured and invoiced.
Coordinate travel arrangements for Marine Services personnel
including booking transportation
and related logistics.
Ensure that all travel complies with company policies and budget constraints.
Provide detailed cost reports to management for project evaluation.
Prepare and maintain a weekly project quote list
ensuring all quotes are updated and distributed to relevant stakeholders.
Track project progress and update the project list regularly.
Report billable hours for the group on a weekly basis
Manage and record expenses for Marine Services personnel
ensuring compliance with company policies.
Prepare expense reports for review and approval.
Manage Paycom entries and approve overtime for Marine Services personnel
ensuring accuracy and compliance with labor laws.
Collaborate with HR and payroll to resolve any discrepancies.
Prepare and submit Marine Services insurance payroll fund reports
ensuring accuracy and compliance with regulatory requirements.
How You'll Work.
Team & Collaboration
Collaborate with HR and payroll to resolve any discrepancies.; Works with Inside Company: Marine Services Staff, other Admins; Works with Outside Company: Marine Services and Cost-Plus clients for billing
Communication Scope
Excellent verbal and written communication skills, with the ability to interact effectively with clients and team members.
Process & Methodology
project administration, project evaluation, project management
Full Job Description
EnviroScience, Inc. Full time Regular The Marine Services Administrator plays a crucial role in supporting the Marine Services operations team by managing administrative tasks, financial processes, and logistical coordination. This role ensures that all Marine Services run efficiently, with a strong focus on accurate financial management, resource allocation, and regulatory compliance. **Essential Duties & Responsibilities ** **Time and Expense Entry for On-Call Divers** * Accurately record time and expenses for on-call divers to ensure timely and precise compensation. * Maintain detailed logs and reports for review and audit purposes. **Marine Services Billing and Aging Follow-Up** * Manage the billing process for Marine Services, ensuring invoices are issued promptly. * Prepare billing/invoices and project administration * Monitor accounts receivable and follow up on aging invoices to ensure timely payment. **Cost-Plus Billing** * Implement and oversee cost-plus billing procedures, ensuring that all costs are accurately captured and invoiced. **Marine Services Travel and Logistics** * Coordinate travel arrangements for Marine Services personnel, including booking transportation, accommodations, and related logistics. * Ensure that all travel complies with company policies and budget constraints. **Marine Services Project Costing** * Provide detailed cost reports to management for project evaluation. **Weekly Project Quote/Project List** * Prepare and maintain a weekly project quote list, ensuring all quotes are updated and distributed to relevant stakeholders. * Track project progress and update the project list regularly. * Report billable hours for the group on a weekly basis **Expense Entry for Full-Time Marine Services Personnel** * Manage and record expenses for Marine Services personnel, ensuring compliance with company policies. * Prepare expense reports for review and approval. **Paycom & Overtime Approvals ** * Manage Paycom entries and approve overtime f
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