Futurex
cybersecurity
AccountsPayable&OfficeAdministrator
Neural analysis suggests this role is
optimal for Entry candidates.
“Accounts Payable & Office Administrator at Futurex. Skills: Accounts Payable, Procurement Support, Office Administration. Process vendor invoices accurately and in a timely manner. Match purchase orders, receipts, and invoices”
Industry & Context.
resolve discrepancies
What They're Looking For.
Must Have
2+ years of accounts payable, purchasing, or accounting support experience, attention to detail and organizational skills, Professional demeanor and communication skills, Comfort handling confidential financial information, Proficiency in Microsoft Office (Excel, Outlook, Word)
Nice to Have
Experience in a technology, cybersecurity, or regulated industry, Familiarity with purchase order and procurement workflows, Event coordination or office management experience, Experience with accounting or ERP systems preferred
What You'll Do.
Process vendor invoices accurately and in a timely manner
Match purchase orders
Manage AP inbox and vendor communications
Prepare and process weekly payment runs (ACH
Maintain vendor records and W-9 documentation
Reconcile vendor statements and resolve discrepancies
Assist with month-end close activities related to AP
Ensure compliance with internal controls and audit requirements
Support employee expense report processing and policy adherence
Issue and track purchase orders in coordination with finance and operations
Assist with vendor onboarding and documentation
Support internal teams with ordering needs and approvals
Monitor open POs and follow up on delivery timelines
Help maintain preferred vendor lists and pricing records
Coordinate routine purchases for office and operational needs
Answer and route incoming phone calls professionally
Greet and assist visitors
and partners at the front desk
Manage conference room scheduling and meeting logistics
Assist with company-sponsored events
and internal functions
Manage incoming and outgoing mail and shipments
Oversee office supply inventory and ordering
Coordinate with facilities or service vendors as needed
Support general administrative needs for leadership and departments
How You'll Work.
Team & Collaboration
in coordination with finance and operations
Communication Scope
Professional demeanor and communication skills
Full Job Description
**Position Overview** We are a highly technical cybersecurity company specializing in Hardware Security Modules (HSMs), key management, and data protection solutions for global enterprises and regulated industries. We are seeking a detail-oriented and dependable Accounts Payable & Office Administrator to support our finance, procurement, and front-office operations. This role blends financial accuracy, procurement coordination, and professional front-office presence. The ideal candidate is organized, discreet, service-oriented, and comfortable working in a fast-paced, security-focused technology environment. **Key Responsibilities** **Accounts Payable (Primary Focus)** * Process vendor invoices accurately and in a timely manner * Match purchase orders, receipts, and invoices * Manage AP inbox and vendor communications * Prepare and process weekly payment runs (ACH, wire, check) * Maintain vendor records and W-9 documentation * Reconcile vendor statements and resolve discrepancies * Assist with month-end close activities related to AP * Ensure compliance with internal controls and audit requirements * Support employee expense report processing and policy adherence **Procurement & Purchasing Support** * Issue and track purchase orders in coordination with finance and operations * Assist with vendor onboarding and documentation * Support internal teams with ordering needs and approvals * Monitor open POs and follow up on delivery timelines * Help maintain preferred vendor lists and pricing records * Coordinate routine purchases for office and operational needs **Administrative & Front Office Duties** * Answer and route incoming phone calls professionally * Greet and assist visitors, clients, and partners at the front desk * Manage conference room scheduling and meeting logistics * Assist with company-sponsored events, trade shows, and internal functions * Manage incoming and outgoing mail and shipments * Oversee office supply inventory and ordering * Coordinate with fa
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