Helsing
defence AI
AccountsPayableLead
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Accounts Payable Lead at Helsing. Skills: Accounts Payable leadership, Procure-to-Pay process ownership, Finance systems implementation, Process automation. Functional and disciplinary leadership of the accounts payable team. Ensuring incoming invoices and expenses are checked, coded, and paid efficiently, correctly, and on time”
What You'll Achieve.
Ensure accuracy, timeliness, and compliance with internal controls at every stage; Shape how the function operates for years to come; Deliver all accounts payable closing activities for month-end and year-end, including account reconciliation, provisions, and accruals — to the timelines required by the wider Finance team; Make a significant contribution to a clean month-end and year-end closing
Industry & Context.
Resolve ambiguous or complex situations pragmatically
What They're Looking For.
Must Have
Substantive experience in an Accounts Payable function, Taken on people or functional leadership responsibility, Track record of developing teams and improving performance, Deep, practical knowledge of the end-to-end Procure-to-Pay process, including expense management, Owned this cycle in a complex, multi-entity or multi-location environment, Proficient in one or more leading ERP systems (e.g. SAP, DATEV, MS Dynamics), Worked with modern invoice approval and workflow tools, Contributed to or led a finance systems implementation or process automation project, Take ownership of similar initiatives at Helsing, Highly structured and precise approach to financial operations, Judgement to resolve ambiguous or complex situations pragmatically, Fluent in both German and English
Nice to Have
Hands-on experience with specialist procurement, expense, or AP automation platforms (e.g. Coupa, Ariba, Basware, xSuite, TravelPerk, Concur), Working knowledge of national and international VAT legislation, including mechanisms such as reverse charge, Experience contributing to or managing Shared Service Centre (SSC) operations, Prior involvement in ERP implementation or broader finance transformation programmes, Prior experience working in a defence, deep tech, or high-growth technology environment
What You'll Do.
Functional and disciplinary leadership of the accounts payable team
Ensuring incoming invoices and expenses are checked
Driving digitization and automation of invoicing processes
Supporting the rollout of a vertical service-admin team
Ensuring smooth operations
Keeping an eye on internal guidelines (compliance)
Supporting continuous optimisation of internal guidelines
Contributing to clean month-end and year-end closing
and developing the multi-location Accounts Payable team
Owning the end-to-end incoming invoice workflow
Maintaining oversight of vendor master data quality
Serving as the escalation point for complex queries from suppliers and internal stakeholders
Resolving issues with clarity and professionalism
Delivering all accounts payable closing activities for month-end and year-end
Identifying and implementing process improvements across the P2P and expense management cycle
Ensuring consistent adherence to internal compliance frameworks and applicable VAT regulations
Supporting the build-out of a location-independent service and admin team
How You'll Work.
Team & Collaboration
Central point of contact for suppliers and internal departments; Support the build-out of a location-independent service and admin team; Contribute to the design of scalable operating models and shared service structures; Communicate with confidence across Helsing's international supplier base and internal stakeholder community
Communication Scope
Communicate with confidence across Helsing's international supplier base and internal stakeholder community
Process & Methodology
Leading finance systems implementation or process automation projects, Taking ownership of similar initiatives
Full Job Description
Who we are Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. The role As the Accounts Payable Lead, you are the heart of our Procure-to-Pay process and take on the functional and disciplinary leadership of our accounts payable team. In addition to the classic P2P process, Expense Management (travel and out-of-pocket expenses) is also part of your team's responsibility. You ensure that incoming invoices and expenses are checked, coded, and paid efficiently, correctly, and on time. In this role, you are not only the central point of contact for our suppliers and internal departments, but you also actively drive the digitization and automation of our invoicing processes. Furthermore, you significantly support the rollout of a vertical service-admin team that operates and provides services independently of location. In this important function, you report directly to the Head of Accounting. You ensure smooth operations, always keep an eye on our internal guidelines (compliance), support their continuous optimisation, and make a significant contribution to a clean month-end and year-end closing. The day-to-day Lead, support, and develop the multi-location Accounts Payable team, creating an environment where people are enabl
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