Quest Defense Systems & Solutions, Inc.
Engineering Services
AccountingProjectSpecialist
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“Accounting Project Specialist at Quest Defense Systems & Solutions, Inc.. Skills: Project accounting, Customer invoicing, Accounts receivable. Prepare and issue accurate customer invoices. Support project accounting activities”
What You'll Achieve.
Ensure projects are accurately managed; Maintain accurate records; Help the business operate efficiently; Enhance efficiency; Enhance accuracy; Enhance scalability
Industry & Context.
Process improvement
U. S. Citizens
What They're Looking For.
Must Have
Bachelor's degree in Accounting, Finance, Business Administration, or a related field, 0–2 years of experience in accounting, finance, project accounting, billing, or a related business function, Understanding of accounting principles and financial processes, Proficiency with Microsoft Excel and other Microsoft Office applications, Excellent organizational skills with attention to detail and accuracy, Written and verbal communication skills, Ability to manage multiple priorities and meet deadlines in a fast-paced environment, Interpersonal skills and ability to collaborate effectively across departments, Ability to maintain confidentiality and exercise sound judgment when handling financial information, U. S. Citizenship required
Nice to Have
Experience with project accounting, invoicing, accounts receivable, or month-end close activities, Experience using ERP systems such as Unanet or similar financial/project management software, Familiarity with revenue recognition concepts, including unbilled and unearned revenue, Experience supporting government contracts or working within a government contracting environment, Internship experience in accounting, finance, bookkeeping, or project administration, Knowledge of accrual accounting and expense provisioning processes
What You'll Do.
Prepare and issue accurate customer invoices
Support project accounting activities
Track revenue recognition
Track unbilled revenue
Track unearned revenue
Perform month-end close processes
Monitor accounts receivable
Follow up with customers regarding outstanding payments
Review and process vendor invoices
Process vendor expenses
Create and maintain projects within the ERP system
Ensure accurate project setup
Ensure accurate contract documentation
Ensure accurate financial records
Serve as a key liaison between Finance and
Ensure project financial information remains accurate and up
Prepare and record monthly accruals
Prepare and record expense provisions
Coordinate with corporate accounting
and external accounting
Support reporting and compliance requirements
Assist with financial analysis
Assist with reconciliations
Assist with special projects
Contribute to process improvement initiatives
How You'll Work.
Team & Collaboration
Partner with Finance; Partner with Project Delivery; Partner with Corporate Accounting; Partner with engineering teams; Partner with project management teams; Liaison between Finance and Delivery teams; Coordinate with corporate accounting; Coordinate with tax; Coordinate with external accounting partners
Communication Scope
Written communication; Verbal communication
Process & Methodology
Project accounting, Project setup
Full Job Description
Quest Defense Systems & Solutions is seeking an Accounting Project Specialist to support the financial and operational success of engineering projects across our organization. In this highly visible role, you will partner with Finance, Project Delivery, and Corporate Accounting teams to manage project setup, customer invoicing, contract administration, expense tracking, accounts receivable, and month-end accounting activities. Your work will help ensure projects are accurately managed from both a financial and operational perspective. The ideal candidate is organized, proactive, and eager to learn. Whether you're reviewing contracts, coordinating with project teams, preparing invoices, or supporting financial reporting activities, you'll play an important role in maintaining accurate records and helping the business operate efficiently. This position offers excellent exposure to project accounting and finance operations within a growing engineering services organization. This role is onsite in Cincinnati, OH Due to the nature of this work, all candidates must be U. S. Citizens. What You'll Be Doing Partner with engineering, project management, and finance teams to prepare and issue accurate customer invoices every month. Support project accounting activities, including revenue recognition, unbilled and unearned revenue tracking, and month-end close processes. Monitor accounts receivable and follow up with customers regarding outstanding payments. Review and process vendor invoices and expenses to ensure costs align with contracts, agreements, and project budgets. Create and maintain projects within the ERP system, ensuring accurate project setup, contract documentation, and financial records. Serve as a key liaison between Finance and Delivery teams, helping ensure project financial information remains accurate and up to date. Prepare and record monthly accruals and expense provisions to support timely and accurate financial reporting. Coordinate with corporate acco
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