Vapi
G&A
AccountingManager
Neural analysis suggests this role is
optimal for Mid candidates.
“Accounting Manager at Vapi. Skills: accounts payable, GAAP, ERP platforms, corporate card programs, spend management tools. Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution. Review and verify invoices for accuracy, proper authorization, and compliance with company policies”
Industry & Context.
What They're Looking For.
Must Have
2–4 years of accounting experience with a focus on accounts payable, Solid understanding of GAAP and general accounting principles, Experience with cloud-based ERP or accounting platforms, Familiarity with corporate card and spend management tools, High attention to detail and organizational skills, Ability to manage competing priorities and meet deadlines in a fast-paced environment, Clear written and verbal communication skills
Nice to Have
CPA candidate or actively pursuing CPA licensure, Experience supporting quote-to-cash or order-to-cash processes, Experience with Salesforce (CRM) and billing
What You'll Do.
Own the end-to-end AP process
including invoice receipt
and payment execution
Review and verify invoices for accuracy
and compliance with company policies
Process payment runs (ACH
check) and ensure accurate
on-time cash disbursements
Perform three-way matching (PO
invoice) for purchase-order-backed transactions
Ensure transactions are properly coded
receipts are collected
and expenses sync accurately into our ERP
Support month-end close by preparing AP accruals
reconciling the AP subledger to the general ledger
and clearing open items
Manage vendor relationships
respond to payment inquiries
and resolve discrepancies in a timely manner
Administer the corporate card program manage card issuance
and employee expense review
Maintain vendor master data
including W-9 collection and annual 1099 preparation and filing
Assist in the billing and invoicing process
ensuring customer invoices are accurate and issued on time
Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment
Support cash application activities
including posting customer payments and reconciling unapplied cash
Monitor accounts receivable aging and assist with collections outreach as needed
Maintain customer account records and assist in the setup of new customer billing profiles
Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce
How You'll Work.
Team & Collaboration
Collaborate with Sales and Account Management to resolve billing disputes and ensure proper revenue recognition alignment; Partner with Revenue Operations to ensure quote-to-order-to-invoice workflows are functioning accurately across Salesforce, Stripe, Tabs, and Rillet
Communication Scope
Clear written and verbal communication skills
Full Job Description
Position: Accounting Manager Location: San Francisco, CA (Hybrid) Vapi (/ˈVɑːpi/): - We’re creating the shift to voice as humanity’s default interface - We’re the most configurable platform for deploying voice agents - We’ve grown to over 1 million developers in two years, adding 2,000+ every day - Try talking to Vapi now! https://vapi.ai/ Why We’re Hiring This Role: - Until now, our accounting function has been handled by an external firm. As we scale, we're making the deliberate decision to bring that work in-house - and this is the first hire that makes it real. - This person won't be stepping into a fully built machine; they'll be the one building it. - They'll take ownership of processes that have lived outside the company, get them running cleanly on our internal stack, and establish the foundation that our finance function grows on. - It's a high-visibility role with direct impact on how the business operates day-to-day, and a real opportunity for the right person to shape something from the ground up. What You’ll Do: - 30 Day: - Own the end-to-end AP process, including invoice receipt, GL coding, approval routing, and payment execution - Review and verify invoices for accuracy, proper authorization, and compliance with company policies - Process payment runs (ACH, wire, check) and ensure accurate, on-time cash disbursements - Perform three-way matching (PO, receipt, invoice) for purchase-order-backed transactions - Ensure transactions are properly coded, receipts are collected, and expenses sync accurately into our ERP - 60 Day: - Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and clearing open items - Manage vendor relationships, respond to payment inquiries, and resolve discrepancies in a timely manner - Administer the corporate card program manage card issuance, spending limits, policy enforcement, and employee expense review - Maintain vendor master data, including W-9 collection and an
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