Jll
AccountAdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Account Administrative Assistant at Jll. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement, executive support, administration, coordination, contract management, governance, Microsoft Office Suite. Assist the Global Compliance Manager with technology administration, security coordination, and system access management to ensure seamless operations across the account.. Support the Contract Manage”
What You'll Achieve.
ensure seamless operations across the account.; meeting all contractual obligations, governance requirements, and performance standards, helping maintain JLL's reputation for excellence.; keep projects and initiatives moving forward effectively.; ensuring information is organized, accessible, and compliant with both JLL and client requirements.
Industry & Context.
Ability to obtain and maintain Australian government security clearance at NV1 level or higher.
What They're Looking For.
Must Have
Ability to obtain and maintain Australian government security clearance at NV1 level or higher., Proven experience in an executive support, administration, or coordination role with demonstrated ability to manage multiple priorities., Excellent organizational and time management skills with attention to detail., written and verbal communication skills with ability to draft professional correspondence., High level of proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)., Demonstrated ability to handle confidential information with discretion and maintain professional integrity., Capacity to work both independently and collaboratively as part of a team.
Nice to Have
Existing Australian government security clearance at NV1 level or higher., Previous experience in commercial property sector, facilities management, or Australian Public Service environment., Experience supporting geographically dispersed teams or working in a global organization., Understanding of contract management, governance frameworks, or compliance processes.
What You'll Do.
Assist the Global Compliance Manager with technology administration
security coordination
and system access management to ensure seamless operations across the account.
Support the Contract Manager in meeting all contractual obligations
governance requirements
and performance standards
helping maintain JLL's reputation for excellence.
Provide executive-level administrative support to account leadership
including coordinating complex meeting schedules
organizing travel arrangements
and managing communications.
Draft meeting agendas
prepare comprehensive minutes
and follow up on action items to keep projects and initiatives moving forward effectively.
Maintain accurate records and documentation systems
ensuring information is organized
and compliant with both JLL and client requirements.
Coordinate team administration functions such as passport management
processing security clearance applications
and monitoring completion of mandatory training programs.
Handle sensitive and confidential information relating to diplomatic properties and operations with the highest level of discretion and professionalism.
Build and maintain positive relationships with team members across the globe and DFAT stakeholders
supporting what sets JLL apart — our culture of collaboration
locally and across the globe.
How You'll Work.
Team & Collaboration
Build and maintain positive relationships with team members across the globe and DFAT stakeholders.; Capacity to work both independently and collaboratively as part of a team.
Communication Scope
written and verbal communication skills with ability to draft professional correspondence.
Process & Methodology
follow up on action items to keep projects and initiatives moving forward effectively.
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **What this opportunity involves:** As the Account Administrative Assistant supporting JLL's global property services contract with the Australian Department of Foreign Affairs and Trade, you'll play a vital role in ensuring smooth operations across one of the most complex and geographically diverse property portfolios in Australia. Based in Canberra with our account leadership team, you'll coordinate essential contract management and governance functions while providing high-level administrative support to senior executives. Your work will directly contribute to successful service delivery across DFAT's 100+ diplomatic missions spanning approximately 90 countries, encompassing over 1,200 properties including embassies, chanceries, offices, and residences. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this role offers the opportunity to be part of a collaborative, purpose-driven team managing a portfolio of significant national importance. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, empowering you to thrive in a role that combines administrative excellence with meaningful global impact. **This role is based in Canberra.** **An Overview of the role:** * Assist the Global Compliance Manager with technology administration, security coordination, and system access management to ensure
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