Saybrook University
AcademicProjectandConferenceManager
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“Academic Project and Conference Manager at Saybrook University. Skills: Project management, Conference planning, Budget management. Collaborate with stakeholders to initiate projects. Plan academic projects”
What You'll Achieve.
Ensure on-time delivery; Assess success of projects; Assess success of conferences
Industry & Context.
Problem-solving skills
What They're Looking For.
Must Have
Bachelor's degree in a relevant field, Previous experience in project management, Previous experience in event planning, organizational and time-management skills, Excellent communication and interpersonal abilities, Creativity and the ability to think strategically, attention to detail and problem-solving skills, Ability to work independently and collaboratively
Nice to Have
Master's degree preferred, experience in higher education, Demonstrated skill in working collaboratively with a wide range of stakeholders, experience building working relationships in various areas, Proficiency in budget management, Proficiency in financial reporting, Familiarity with event management software and tools
What You'll Do.
Collaborate with stakeholders to initiate projects
Plan academic projects
Execute academic projects
Develop project plans
Develop project timelines
Develop project budgets
Monitor project progress
Coordinate project resources
Maintain project communication
Provide project updates
Plan University Learning Experience
Plan academic retreats
Oversee conference logistics
Manage conference venue selection
Manage conference registration
Manage conference catering
Manage conference audiovisual needs
Create conference programs
Create conference schedules
Coordinate external speakers
Coordinate presenters
Ensure seamless attendee experience
Develop budgets for projects
Develop budgets for conferences
Manage project expenses
Manage conference expenses
Track project revenue
Track conference revenue
Prepare financial reports
Seek funding opportunities
Identify service providers
Select service providers
Cultivate relationships with internal stakeholders
Cultivate relationships with external stakeholders
Collect feedback from participants
Collect evaluations from participants
Assess project success
Assess conference success
Conduct After Activity Reviews
Prepare post-event reports
How You'll Work.
Team & Collaboration
Work with faculty; Work with staff; Work with external partners; Work with stakeholders; Work with students; Work with alumni; Work with industry partners; Work independently; Work collaboratively
Communication Scope
Interpersonal abilities
Process & Methodology
Project management, Event planning
Full Job Description
**Job Description:** **Position Summary:** The Project and Conference Manager will play a pivotal role in planning, coordinating, and executing a wide range of academic projects and conferences. This position will involve working closely with faculty, staff, and external partners to ensure the successful implementation of various academic initiatives and events. **Essential Function and Responsibilities:** 1\. Project Management: * Collaborate with relevant stakeholders to initiate, plan, and execute academic projects. * Develop project plans, timelines, and budgets. * Monitor project progress and make adjustments as necessary to ensure on-time delivery. * Coordinate resources, including personnel and materials, to support project goals. * Maintain clear communication with project stakeholders and provide regular updates. 2\. Conference Planning: * Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops. * Manage all aspects of conference logistics, including venue selection, registration, catering, and audiovisual needs. * Collaborate with faculty and staff to create conference programs and schedules. * Coordinate with external speakers and presenters. * Ensure a seamless on-site experience for conference attendees. 3\. Budget Management: * Develop and manage budgets for projects and conferences. * Monitor expenses, track revenue, and prepare financial reports. * Seek funding opportunities and grants to support academic initiatives. 4\. Vendor and Stakeholder Relations: * Identify and select vendors, contractors, and service providers. * Negotiate contracts and agreements. * Cultivate relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners. 5\. Evaluation and Reporting: * Collect feedback and evaluations from participants to assess the success of projects and conferences. * Conduct After Activity Reviews for use in future planning. * Prepa
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