Harvest Midstream
26084.UExecutiveAdministrativeAssistant
“26-084. U - Executive Administrative Assistant at Harvest Midstream. Skills: Executive support, Calendar management, Logistics coordination, Confidentiality. Manage executive's complex calendar. Coordinate meetings, appointments, events”
Industry & Context.
Problem-solving point person; Analytical skills
Available for meetings and events that take place in the evenings, Handle frequently changing daily events
What They're Looking For.
Must Have
10 years of administrative experience, 5 years of executive-level office experience, demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact, Maintains composure under stressful conditions, handles complex problems with minimal supervision, Ability to establish and effective working relationships, Ability to complete multiple, diverse tasks of differing priorities without close supervision, Excellent written and verbal communication skills, Outstanding administrative and organizational skills, Microsoft Office Excel, Microsoft Office Word, Microsoft Office Outlook, Adobe
Nice to Have
Associate or bachelor’s Degree from an accredited four-year university or college, Notary public, SAP, iManage or other similar document management systems
What You'll Do.
Manage executive's complex calendar
Schedule all meetings
Provide telephone support
Coordinate logistics for meetings
Support executives with projects
Manage office supply inventory
Resolve IT and technology-related issues
Maintain confidentiality
Serve as professional point of contact
Coordinate complex travel arrangements
Develop detailed itineraries
Minimize scheduling conflicts
Respond to last-minute changes
Coordinate executive events
Provide mentorship and guidance
How You'll Work.
Team & Collaboration
Interact effectively across multiple stakeholders at all levels; Work collaboratively in teams; Work independently; Serve as a professional point of contact for external customers, business partners, and prospective clients; Provide mentorship, guidance, and informal leadership to other administrative professionals; Foster collaboration and supporting consistency and excellence across the broader administrative team
Communication Scope
Excellent written and verbal communication skills
Process & Methodology
Handle special projects as directed
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